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Legal Administrative Assistant

Legal Administrative Assistant

Location 
US-FL-Ft. Lauderdale
Job ID 
33912

More information about this job

Responsibilities

Provides a wide variety of administrative support related to the specific work and function of attorneys and paralegal. Provides client service to all internal departments and external agencies/vendors.

Job Responsibilities:

  • Prepares a variety of legal documents, correspondence, reports and memoranda as required by attorneys and paralegals.
  • Creates new documents and revise drafts according to Legal Department standards and other legal formats for document production.
  • Proofread, photocopy, assemble and distribute prepare materials as necessary;
  • Keeps attorneys and Legal Department staff updated on status and location of documents.
  • Scans, files and organizes documents according to contract management procedures.
  • Maintains corporate files and update corporate minute books.
  • Responds to internal department and auditor requests for documents.
  • Reviews outside counsel and other vendor invoices; prepares same for submission to Accounts Payable and update tracking sheet to ensure budget requirements are met.
  • Assists attorneys and paralegals in mailings; prepares outgoing mail.
  • Works with office administrators to ensure replenishment of office supplies specific to the Legal Department.
  • Transmits faxes; review incoming correspondence for specific response times and route same as appropriate.

    Qualifications:
  • Detail-oriented with strong organizational management skills, able to work well under deadlines in a changing environment and perform multiple tasks effectively and concurrently.
  • Able to work effectively and courteously with, attorneys, senior executives and other contacts.
  • Demonstrated ability to work effectively independently, and within a collaborative team oriented environment using sound judgment in decision-making.
  • Excellent communication skills both oral and written
  • Demonstrated proficiency with Microsoft Office products (Excel, PowerPoint, and Word).

    Experience / Education:
  • 0 to 2 years relevant administrative experience within an in-house corporate law department or corporate and securities law firm preferred.
  • High school diploma required; Paralegal certificate or college degree preferred.

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