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Recruiting Coordinator

Recruiting Coordinator

US-CA-San Francisco
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The Esurance Talent Acquisition team is hiring a Recruiting Coordinator to play a key role in supporting our team of onsite and offsite Talent Acquisition professionals. As the Recruiting Coordinator you will be responsible for overall interview appointment scheduling (and travel arrangements if needed), ensuring compliance with recruiting policies, processing background checks, creating candidate offer letters, and communicating onboarding information with Human Resources Business Partners and Payroll departments. This position also works closely with the accounting department on invoice reconciliation and monthly department expense reporting.  


  • Coordinate and schedule all interviews (onsite, Skype, and telephone) with recruiters, applicants and hiring managers, including reserving conference rooms and confirming hiring manager debrief meetings after the interviews.
  • Assist remote applicant(s) with relocation, travel and hotel arrangements, and other needs.
  • Greet and escort candidates to interviews, ensuring a positive interview experience for all candidates and hiring managers.
  • Maintain conference / meeting room cleanliness and organization.
  • Collect and distribute key recruiting and onboarding documents, including resumes, completed job applications, non-disclosure agreements, and new hire paperwork in physical and/or digital forms and insuring full compliance.
  • Initiate and track status of criminal, credit, employment and education background investigations.
  • Create offer letters and personnel action notification forms for onboarding newly hired and current employee transfers.
  • Update applicant information such as interview appointments, background check status, etc. in applicant tracking system ensuring all information is correct and appropriate documentation is attached.
  • Assist recruiters arranging events such as open houses and career fairs.
  • Maintain Recruiting Department master calendar of interviews, new hire starts, and Recruiting Department meetings.
  • Reconcile all recruiting-related invoices and expenses, and submit to Accounting Department for payment.
  • Complete monthly expense reporting, including coding of GL accounts and cost centers, completing transaction descriptions, and correcting any incomplete or inconsistent data.
  • Provide sourcing assistance when needed and order recruiting materials (i.e. brochures, giveaways, booths, graphics, etc).
  • Other administrative support tasks as assigned.


  • Strong written and verbal communication skills.
  • Excellent computer skills including MS Office, Excel, PowerPoint, and use of internet search engines.
  • Working knowledge of applicant tracking systems (iCIMS is highly preferred).
  • Excellent organizational skills with strong multitasking ability.
  • Detailed-oriented and strong follow-up skills.
  • Flexibility to adapt to the evolving needs of a growing recruiting department.
  • Self-starter with a willingness and ability to work cohesively within a team environment.

    Experience / Education:
  • Bachelor's degree is strongly preferred
  • A minimum of 3 years of administrative support experience is required, ideally in HR or recruiting environment.

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