Provides a wide variety of administrative support related to the specific work and function of attorneys and paralegal. Provides client service to all internal departments and external agencies/vendors.
Prepares a variety of legal documents, correspondence, reports and memoranda as required by attorneys and paralegals.
Creates new documents and revise drafts according to Legal Department standards and other legal formats for document production.
Proofread, photocopy, assemble and distribute prepare materials as necessary;
Keeps attorneys and Legal Department staff updated on status and location of documents.
Scans, files and organizes documents according to contract management procedures.
Maintains corporate files and update corporate minute books.
Responds to internal department and auditor requests for documents.
Reviews outside counsel and other vendor invoices; prepares same for submission to Accounts Payable and update tracking sheet to ensure budget requirements are met.
Assists attorneys and paralegals in mailings; prepares outgoing mail.
Works with office administrators to ensure replenishment of office supplies specific to the Legal Department.
Transmits faxes; review incoming correspondence for specific response times and route same as appropriate.
Detail-oriented with strong organizational management skills, able to work well under deadlines in a changing environment and perform multiple tasks effectively and concurrently.
Able to work effectively and courteously with, attorneys, senior executives and other contacts.
Demonstrated ability to work effectively independently, and within a collaborative team oriented environment using sound judgment in decision-making.
Excellent communication skills both oral and written
Demonstrated proficiency with Microsoft Office products (Excel, PowerPoint, and Word).
Experience / Education:
0 to 2 years relevant administrative experience within an in-house corporate law department or corporate and securities law firm preferred.
High school diploma required; Paralegal certificate or college degree preferred.