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Administrative Assistant

Administrative Assistant

US-CA-San Francisco
Job ID 

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The administrative assistant will directly support the senior leadership team with administrative tasks as necessary. This role will be expected to execute administrative activities, with high attention to detail, organization and process with the ability to maintain a high level of professionalism, confidentiality, discretion and judgement, while juggling multiple tasks at any given time.


  • Maintain Microsoft Outlook calendars and contacts
  • Coordinate meetings and conference rooms, setting up virtual meetings and tools when needed, as well as any catering needs that are requested
  • Coordinate travel to include all accommodations; flight, hotel, and ground transportation
  • Manage expense reports for multiple senior leaders and submit them via Oracle PeopleSoft
  • Keep files and archives organized so that instant document retrieval can be achieved
  • Answer phones, respond to inquiries, properly route calls, and take detailed messages when needed
  • Perform duties and responsibilities specific to department functions and activities
  • Manage various ad-hoc projects on an as-needed basis



  • Advanced proficiency with Microsoft Office Suite and moderate proficiency with PowerPoint required
  • Familiarity with Oracle PeopleSoft software preferred
  • Excellent communication skills, both verbal and written with strong interpersonal and excellent customer service skills
  • Organized and detail-oriented, able to work well under tight deadlines in a changing environment and perform multiple tasks effectively and concurrently
  • Able to learn new software and processes, able to work independently and to follow directions
  • Able to exercise discretion and diplomacy when needed; able to interact with others in a professional and courteous manner
  • Able to build a strong working relationship with senior leaders and stakeholders (internal/external); able to maintain a professional and positive attitude; and able to handle occasionally difficult or stressful situations
  • Punctual attendance and appropriate business attire required
  • Articulate and customer service-oriented
  • Recognize and appropriately handle highly sensitive and confidential material
  • Intuitive and resourceful problem solver who can develop and implement proactive solutions and strategies
  • Strong work ethic, sound judgment, and able to multitask under tight deadlines


Experience / Education:

  • Associate's degree preferred, high school diploma or equivalent education required
  • 3 years administrative experience required, with 2+ years supporting senior level professionals

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