• Administrative Coordinator

    Location US-CA-San Francisco
    Job ID
    35424
  • Summary

    Esurance is looking for an Administrative Coordinator to join a dynamic and award-winning team of individuals who are committed to making insurance smarter, easier, and dare we say- cooler. As part of a growing company that is focused on providing an outstanding customer experience, you’ll have the opportunity to expand your skills and discover your potential.

     

    If you’re looking for a career at a socially conscious company that offers great benefits — including matching 401k and tuition reimbursement — then you may have just found your new home. 

     

    Esurance combines the spunk of a startup company with the backing of Allstate (the largest publicly held personal lines insurer in the U.S.) to create a unique, energized, and exciting place to work. 

    Responsibilities

    The administrative assistant will directly support the senior leadership team with administrative tasks as necessary. This role will be expected to execute administrative activities, with high attention to detail, organization and process with the ability to maintain a high level of professionalism, confidentiality, discretion and judgement, while juggling multiple tasks at any given time.

    Job Responsibilities:

    • Maintain Microsoft Outlook calendars and contacts
    • Coordinate meetings and conference rooms, setting up virtual meetings and tools when needed, as well as any catering needs that are requested
    • Coordinate travel to include all accommodations; flight, hotel, and ground transportation
    • Manage expense reports for multiple senior leaders and submit them via Oracle PeopleSoft
    • Keep files and archives organized so that instant document retrieval can be achieved
    • Answer phones, respond to inquiries, properly route calls, and take detailed messages when needed
    • Perform duties and responsibilities specific to department functions and activities
    • Manage various ad-hoc projects on an as-needed basis

      Qualifications:
    • Advanced proficiency with Microsoft Office Suite and moderate proficiency with PowerPoint required
    • Familiarity with Oracle PeopleSoft software preferred
    • Excellent communication skills, both verbal and written with strong interpersonal and excellent customer service skills
    • Organized and detail-oriented, able to work well under tight deadlines in a changing environment and perform multiple tasks effectively and concurrently
    • Able to learn new software and processes, able to work independently and to follow directions
    • Able to exercise discretion and diplomacy when needed; able to interact with others in a professional and courteous manner
    • Able to build a strong working relationship with senior leaders and stakeholders (internal/external); able to maintain a professional and positive attitude; and able to handle occasionally difficult or stressful situations
    • Punctual attendance and appropriate business attire required
    • Articulate and customer service-oriented
    • Recognize and appropriately handle highly sensitive and confidential material
    • Intuitive and resourceful problem solver who can develop and implement proactive solutions and strategies
    • Strong work ethic, sound judgment, and able to multitask under tight deadlines

      Experience / Education:
    • Associates degree preferred, high school diploma or equivalent education required
    • 3 years administrative experience required, with 2+ years supporting senior level professionals

      Physical Demands and Work Environment: Representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to operate a PC and sit for extended periods of time. Requires the ability to lift up to 25 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Qualifications

    Benefits

    At Esurance, being committed to our employees is not just something we say, it’s something we do. Our benefits package is designed to help our associates stay healthy, meet their long-term financial goals, and balance the demands of work and personal life. Esurance rewards hard work, dedication, and creativity with competitive salaries and a generous bonus system. We are committed to our employees and we are dedicated to creating a diverse, positive, innovative and team-oriented work environment.

    Health & wellness

    • Medical, vision, and dental insurance
    • Life insurance (company-paid and supplemental)
    • Accidental death and dismemberment coverage
    • Wellness coaching and incentives
    • Group critical illness coverage
    • Accident indemnity and hospital indemnity plans
    • Group legal

    Savings

    • 401(k) plan with annual matching contribution
    • Referral bonuses
    • Performance-rewarding bonus system
    • Tuition assistance program (up to $5,250 per year)
    • Health savings and flexible spending accounts
    • Commuter benefits

    Family & Community

    • Adoption assistance
    • Maternity leave
    • Buckle Up Baby program
    • Pet insurance discount
    • Charitable gift matching
    • Give Time, Get Time volunteer program
    • Employee Assistance Program

    Time off

    • Short-term disability
    • Long-term disability (employee-paid option)
    • Paid time off (holidays, vacation, personal choice days)

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